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Event and Project Coordinator

Job Description

Coordinate and oversee the planning, implementation, and evaluation of non-profit projects in alignment with organizational goals and timelines.
Serve as the primary point of contact for project stakeholders, including team members, volunteers, partner organizations, and funders.
Develop project plans, timelines, and budgets in collaboration with project teams, ensuring adherence to project goals, objectives, and resources.
Facilitate effective communication and collaboration among project stakeholders
Monitor project progress, identify potential risks or challenges, and implement strategies to address them proactively.
Prepare regular project reports, updates, and presentations for internal and external stakeholders, highlighting key achievements, challenges, and recommendations.
Coordinate and support project-related events, meetings, workshops, and training sessions as required.
Assist in grant writing, fundraising, and donor management efforts to secure project funding and resources.
Maintain accurate project documentation, including contracts, agreements, reports, and financial records.
Handle events marketing, social media management, and website maintenance.
Stay informed about best practices, trends, and developments in the non-profit sector, and apply relevant knowledge to enhance project effectiveness and impact.

Job Specification

A degree in a relevant field such as Non-Profit Management, Public Administration, Business Administration, or related disciplines.
Proven experience in project coordination, management, or administration, preferably within the non-profit sector.
Excellent organizational, communication, and interpersonal skills, with the ability to work effectively with diverse stakeholders. Speaking French is a plus.
Strong problem-solving abilities, attention to detail, and ability to manage multiple tasks and priorities simultaneously.
Proficiency in software applications, including Microsoft Office, Canva, and WIX.
Demonstrated commitment to the mission and values of the non-profit sector, along with a passion for social impact and community development.
Experience in grant writing, fundraising, and donor management is an asset.
Ability to work independently as well as part of a collaborative team environment.
Flexibility to accept different tasks and adapt to changing project requirements, priorities, and deadlines.
Knowledge of relevant legislation, policies, and regulations governing non-profit organizations is desirable.
Applicants must be willing to work in Victoria, BC, and eligible to work under Canadian laws.